Ever since Matty Roberts created a Facebook event titled “Storm Area 51, They Can’t Stop All of Us,” the people and the government has been in frenzy. Several briefings and meetings and announcements were made on behalf of the federal government of the United States warning the people to not raid the Area 51 under any circumstances.
But, keeping this aside, there can be many more such events in the future where people are turning up in masses and there is absolutely no way to handle them all. For example, the event created in Perth, Australia where over 2000 people are planning to organise a community meat grilling barbeque outside the house of a vegan activist who tried to sue her neighbours for cooking meat and blowing the smell to her home.
Technology has come a long way and it can surely help you, an individual, or an organisation plan and execute such mass gathering events perfectly.
So, here is how events like #Area51, should they happen again, can be managed easily with the help of technology.
1. Get in touch with a software development firm who specialises in customised solutions
The first thing in the list is to get yourself in touch with a software development firm which specialises in creating customised software solutions and which holds experience in creating business process management software.
Such firms will, most likely, have generic software packs that are based on a common idea and can be built up to the specific needs of the approaching client.
Software developing firms have teams of various specialising experts who create and build solutions for the customers exactly as per their need. However, the development and delivery of the software solution depend on the requirements and needs of the customer. The more complex a need it, the more complex will be the solution, and the more time it will take for delivery.
I have worked in teams and there were times when a single project used to run for 9 months or more in various stages before the final delivery was handed out to the client. No, I am not saying that you need to brace yourself for a long wait till you get your solution but it simply means that you should not expect to be in your inbox the very next day either.
2. After approaching a developer, state your requirements clearly
As I said above, the software solution development is a niche area and a sensitive one. In order to get the best outcome of the solution, you need to make sure that you know what exactly you are looking for so that the company can understand it.
For example, for a software solution to manage the Area 51 Raid, there have to be certain elements that you won’t find in other solutions. These can be registration link, the study of policies by the Nevada state regarding Area 51, generation of a consent form and giving the responsibility of all consequences to the participant, etc.
On the other hand, if a solution was to be made for the mass BBQ in Perth, there does not need to be registration, the participants have to be given cards stating what part of the public property they can use and what part comes under trespassing jurisdiction of the owner, etc.
So, if I were you, I would clearly know what kind of event I am hosting and what kind of requirements does the event has and what all should the software solution have to manage it perfectly.
3. Have a mobile application to connect with your audience
The majority of people today have access to a mobile phone and they like to do everything on the go. Instead of asking people to log on to your website, scroll down to the discussion forum, post their query and have them wait till your executive replies to them, you can simply offer them an on-the-move mobile application to keep in touch.
According to Statista, there are 2.71 billion smartphone users today, android or iOS. Without a mobile application for your event, you are missing out on an opportunity to engage them with your event. With a mobile application, you can float announcements to your patrons and have it shown to them in the notification bar. You can also float any details quickly and efficiently with them. Moreover, with a mobile application, your patrons can easily view the sections or chat with the executives in real-time to resolve any query that might arise.
If you want to spend a little more on the development of the application, you can even have a functionality where the patrons customise their itinerary as per their own convenience from all that your event has to offer them.
So, next time you want to have a big gathering like this, remember to approach a specialist.
Be it storming of Area 51 because they cannot shoot you all or organising a mass barbeque outside the house of a vegan activist who sues their neighbours for nothing and you want to teach them a lesson, the need of technology and process management is always there.
Talk to a professional software solution development firm who specialises in creating systems that ease the business and make the process handling easier than ever and get personalised event management software specially designed for the event you are hosting. And the best part of the whole thing is that you can build a solution for a full-scale Eminem concert with thousands of people or a small house party for your class, the idea remains the same.
Manage your next event smartly with a customised solution prepared by the software development experts.
Would storming #Area51 had been successful if proper measures were taken, something like software solution to manage the event? Read what Howard Miller has to say about it.